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Account Books

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Parent Category: Town Clerk
Category: Archives
a.Town Supervisor
b.Town Clerk
c.Overseer of the Poor
d.Town Treasurer
e.Town Public Welfare Office
f.Town Offices
g.Unidentified Offices of Origin

a. Town Supervisor

Day Book - 1856-1858 - 720 pages [B]

Contents: Miscellaneous disbursements.

Supervisor's Cash Book - 1858-1888 - 355 pages [BR]

Chronological order by supervisor: Robert Cornwell, 1858-1862; Seaman N. Snedeker, 1863-1864; Robert Cornwell, 1865-1867; Carman Cornelius, 1868-1871; James J. Matthews, 1872; John B. Post, 1873; Seaman N. Snedeker, 1874; Ebenezer Kellum, 1875-1877; Charles H. Clements, 1878-1881; and Martin V. Woods, 1882-1888
Contents: Receipts and payments from supervisors accounts and yearly audits.

Supervisor's Account Book (Day Book) - 1888-1896 - 372 pages [B]

Chronological order by supervisor: Martin V. Wood, 1888-1890; Edward N. Townsend, 1890-1891; Thomas D. Smith, 1891-1893; Edward N. Townsend, 1893-1894; and Martin V. Wood, 1894-1895
Contents: Receipts and payments from supervisors accounts and yearly audits.

Supervisors Journal (Martin Woods, Supervisor) - 1895-1896 - 47 pages [BR]

Contents: Chronological listing of receipts and payments from supervisors account and yearly audit.

Supervisor Journal (George W. Smith, Supervisor) - 1896-1898 - 88 pages [BR]

Contents: includes: receipts: tax receiver, excise fund, state school fund, oyster licenses, town leases, justices fines, hack licenses; disbursements: bonds, county treasurer, overseer of poor, bridges, lighting districts, highways, Grand Army Relief, health, fire districts, and school related.

Supervisor Ledger (Account Book) - 1896-1898 - 48 pages [B]

Indexed - Contents: Town leases, oyster licenses, overseer of poor, road and bridge fund, state school fund, interest on bonds, bonds, excise account, health officer, tax receiver, Grand Army Relief fund, justice fines, Rockaway beach electric light district, Rockaway beach water district, County treasurer, truant offices, Rockaway beach fire district and assessors salary.

Day Book - April 22, 1898 - April 6, 1903 - 185 pages [B]

Contents: entries of monies taken in and paid out by Town. Includes salaries, fines, oyster and clam licenses, school monies, etc.

Supervisor Ledger [Account Book] (George W. Smith, Supervisor) - 1899-1903 - 82 pages [B]

Indexed - Contents: Monies received and paid out in various Town accounts, including: Lease of town lands; salary account; overseer of the poor; Rockaway Beach fire districts; highway & bridge accounts; State school fund; bond interest; general fund; excise account; oyster & clam license account; Grand Army Relief fund; Long Beach sale; Justice fines; and contingent account.

Day Book - April 20, 1903 - April 1, 1905 - 103 pages [B]

Contents: entries of monies taken in and paid out by Town. Includes salaries, fines, oyster and clam licenses, school monies, etc.

Supervisor Account Book - (Girdell V. Brower, Supervisor) - 1903-1905 - 161 pages [B]

Indexed - Contents: Monies paid and received for licenses, rent of Town lands, junk licenses, excise account, Grand Army Relief, highways, health account, interest on bonds, state school fund, audits.

Supervisor Account Book (Smith Cox, Supervisor) - 1907-1911 - 172 pages [B]

Indexed - Contents: Receipts and disbursements made for Supervisors accounts, i.e., Town lands, justice fines, school fund, board of health, general fund, excise account, water, fire and lighting districts.

Supervisor Cash & Ledger Book - (Holly Patterson, Supervisor) - 1936-1937 - 72 pages [B]

Indexed - Contents: Monies taken in by Supervisors' office for Town poor house and farm. Loose receipts - Public Welfare Department - in front - 1936-1937.


b. Town Clerk

Cash Book (H. Luther Weeks, Town Clerk) - April 13, 1905 - April 2, 1907 - 81 pages [B]

Entries by date & number - Contents: Listings of monies taken in and expensed by the Town, including various Town funds, ie, highway accounts, bridge accounts, health accounts, overseers of the poor, land leases and license fees.

Cash Book - December 1, 1925 - December 1927 - 223 pages [B]

Indexed by subject - Contents: Same as above.

Cash Book - December 1, 1929 - December 26, 1930 - 231 pages [B]

Indexed by subject - Contents: Same as above.

Cash Book - January 1, 1938 - December 31, 1939 - 249 pages [B]

Indexed by subject - Contents: Monies taken in by Town Clerk's Office, for the following: Marriage licenses; hunting licenses; deer licenses; dog licenses; dog redemptions; fireworks permits; bus permits; marriage transcripts; and miscellaneous licenses.

Cash Book - January, 1940 - November, 1941 - 253 pages [B]

Entries by date & number - Contents: Monies taken in by Town Clerk's Office for: dog licenses; hunting licenses; deeds; dog redemptions; special permits; marriage transcripts; and miscellaneous.

Cash Book - January 2, 1946 - December 31, 1946 - Approx. 130 pages [B]

Entries by date - Contents: Monies taken in by Town Clerk's Office for: Dog licenses; hunting licenses; deer licenses; fishing licenses; special permits; dog redemptions; marriage transcripts; miscellaneous; and summary.


c. Overseer of the Poor

[Financial Ledger] - not titled - 1789-1857 - 456 pages [BR]

Chronological order - Contents: general ledger "for the support of the poor...." - specific purchases, expenditures, and audits.

Town Book (Financial Ledger) - 1864-1871 - 174 pages [BR]

Listing of Overseers of the Poor: George Rider, 1864; Benjamin Pearsall, 1865, 1867; James Burtis, 1866, 1868-1869; Isaac Brush, 1870; and Anthony Wright, 1870-1871.
Chronological order - Contents: general ledger - specific purchases, expenditures, and audits.

Cash Book (Claude C. Van Deusen, Overseer of the Poor) - 1902-1903 - 16 pages [B]

Chronological order - Contents: specific purchases and for whom; audits.

Cash Book (Claude C. Van Deusen, Overseer of the Poor) - 1911 - 12 pages [B]

Chronological order - Contents: specific purchases and for whom; audits.

Cash Book (Franklin Bedell, Overseer of the Poor) - 1911-1912 - 29 pages [B]

Chronological order - Contents: four categories: outside relief, childrens board, womens board, and almshouse; audits.

Account Book - 1917-1920 - 471 pages+ [B]

Chronological order - Contents: four categories: outside relief, childrens board, hospital account, farm account, institutions, and almshouse account.

Record (financial reports) - Vol. II, No. 15 - 1903-1913 - 601 pages [B]

Indexed - Chronological order - Contents: appointments, apportionments, audits, estimates, reports, almshouse, and specific overseers.

Record (financial reports) - Vol. 3 - not titled - 1913-1916 - 69 pages [B]

Indexed - Chronological order - Contents: appointments, apportionments, audits, estimates, reports, almshouse, and specific overseers.

Record (minutes) - April 1, 1919 - September 14, 1926 - 92 pages [B]

Chronological order - Contents: Meetings of the Board of Overseers - related correspondence and memos glued in volume.

Assessment Book - (Almshouse) - January 1, 1929 - January 1, 1930 - approx. 350 pages [B]

Alphabetical order - Indexed - Contents: specific accounts listing: account number, account or individual name, address, date, items, folio #, debits; date, items, folio #, credits.


d. Town Treasurer

Ledger - Treasurer - 1868 - 1908 - 397 pages [B]

Alphabetical index [front and back] - Contents: Listing of bonds and mortgages with dates interest and payments due and payments received.

Cash Book (Town Treasurer) - 1888-1910 - 446 pages [B]

Contents: Accounts and audits of the following Town Treasurers: Roswell Eldridge; Peter N. Davenport; Frederick Bessler; and William S. Hall - Includes printed deposits and annual reports.


e. Town Public Welfare Office

Warrants (payment book) - Town Public Welfare Officer - 1936-1937 [B]

Numbers 4001 - 5000 - Contents: Payment stubs for checks charged to the account of Town Home and Farm, Office Expenses, Outside Relief, or Hospital. Information includes: warrant no., date, name, in payment of claim no., and account and amount.

Warrants (payment book) - Town Public Welfare Officer - 1937 [B]

Numbers 5001 - 5538 - Unused: 5539 - 6000 - Contents: Payment stubs for checks charged to the account of Town Home and Farm, Office Expenses, Outside Relief, or Hospital. Information includes: warrant no., date, name, in payment of claim no., and account and amount. Unused checks.


f. Town Offices

Poll Tax - William Jones (Receiver of Taxes) - 1907 - 100 pages (approx.) [B]

Alphabetical index - Contents: Name of voter, election district, tax assessed ($1.00) and date received - Assessors certification. Includes (last page) names and member of New Hyde Park Hook and Ladder Co. No. 1 & Merrick Hook and Ladder Co. No. 1

Ledger - General Funds & Special Districts Funds - 1949-1951 - 147 pages [B]

Indexed - Contents: Record of disbursement for various general funds (Bay Inspector's fund, engineering & drafting fund, Point Lookout Town Park, public parks, town street signs, waterway improvement fund, and waterways and public lands) and special district funds (Bay Park-Hewlett Point Refuse & Garbage District, Lido Beach Refuse & Garbage District, North Lynbrook Refuse & Garbage District, Barnum Island Refuse & Garbage District, Green Acres Sewerage District, East Atlantic Beach Park District, Lido Beach Park District, Point Lookout Park District, Baldwin Parking District, Franklin Square Parking District, Point Lookout Sea Wall Assess Area, and Rock Hall.

Season Park Tickets (Auditor's Report) - May 25, 1942 - September 25, 1942 - 3 pages [B]

Entries by date - Contents: Town of Hempstead Parks department log of season tickets.

Board of Town Auditors (Journal) - May, 1857 - April, 1885 - 175 pages [B]

Chronological order - Contents: Accounts and audits of supervisors including: overseer of the poor accounts; school money Accounts; land sale (plains, common lands); Civil War bounties to volunteers; and commissioners of highways.

Board of Excise (Journal) - May, 1870 - March, 1884 - 75 pages (approximate) [B]

Chronological order - Contents: Meeting minutes; granting of store, innkeeper and hotel licenses by excise board; names and locations (village) of businesses and fees for same.


g. Unidentified Office of Origin

Payment Book (untitled) - 1930-1932 - 51 pages [B]

Entries by date - Contents: Monies paid out by Town for garage rentals. Typed inserts.

Ledger (account book) - 1928-1934 - 46 pages [B]

Indexed - Contents: Names, dates and amounts paid or received.

Ledger (account book) - 1933-1937 - 36 pages [B]

Contents: Records of claimants and recipients, claim numbers, amounts paid and date returned.

Cash Book - February 1, 1927 - February 1932 - 132 pages [B]

Entries by date - Contents: Record of monies taken in for court matters (?).

Payment/Election Book (untitled) - 1915-1932 - 272 pages [B]

Town Hall Expenses/Payments - April 20, 1915 - May 3, 1916 - 18 pages.
Election Districts, supplies, deputies, election returns, Republican & Democratic County Committees - November 6, 1917 - April 5, 1932 - 246 pages.


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